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Bangalore Customs

Government of India
Ministry of Finance

Office of the Commissioner of Customs
Central Revenue Buildings, Post Bag No. 5400, Queens Road, Banglore - 560 001

Public Notice No. 12 /2003 Dated: 20 -01-2003

SMS ENQUIRY SYSTEM

Sub: Status Enquiry of Bills of Entry and Shipping Bills on The Indian Customs EDI System through GSM Cellular Phones in the SMS Mode - Reg

All importers, exporters, Custom House Agents and members of the trade are hereby informed that as a facilitation measure a new Short Messaging System(SMS) based Enquiry System has now been installed at Air Cargo Complex, Bangalore. This system enables the users to ascertain the Status of their Bills of Entry and Shipping Bills by using SMS facility in their Mobile/Cell phone working on the GSM Standard. The User who wishes to know the status of his document has to send a SMS Message through his Cellular Phone which will be received by the SMS System and a reply will be sent back to User's Cellular phone again as an SMS message. All messages have to be sent to 9845199922 . The procedure to be followed in each case is outlined below.

A. IMPORT STATUS QUERY

1.

Use "Write Message" Option in your Cellular Phone to send SMS Message.

2.

Type "BE"and give one space and then type Bill of Entry Number.

Example - "BE 111111".

"BE" should be in Capital letters.

3.

Use the "Send Message" Option and send the message to 9845199922.

4.

Your Cellular Phone will give you an acknowledgement that it has sent SMS message.

5.

Within a shortwhile, you will receive a reply message.

6.

Read the message to know the present Status of your Bill of Entry.

B. EXPORT STATUS QUERY

1.

Use "Write Message" Option in your Cellular Phone.

2.

Type "SB"and give one space and then type Shipping Bill Number.

Example - "SB 1111111".

"SB" should be in Capital letters.

3.

Use the "Send Message" Option and send the message to 9845199922.

4.

Your Cellular Phone should give you an acknowledgement that it has sent the message.

5.

Within a shortwhile, you will receive a reply message.

6.

Read the message to know the present Status of your Shipping Bill.

C. The Salient Features of SMS-Enquiry System:

1.

The current status of the Bill of Entry or Shipping Bill can be ascertained by dialing the Cellular Number as mentioned above at paras A & B.

2.

The details of the messages, which would be sent to the caller's Mobile handset, corresponding to the status of the document by SMS-Enquiry System are given in the Annexure enclosed.

3.

The SMS-Enquiry System informs the time and date of filing of the document, assessment of document, examination of document, and time and date of out-of-charge order/Let Export Order for Bill of Entry/Shipping Bill.

4.

If the import document is awaiting payment of customs duty, the SMS-Enquiry System will also inform the called, the duty amount as also the fine and penalty payable, if any.

5.

The SMS-Enquiry System will inform whether the request for clearance under green channel facility has been accepted or denied.

6.

The SMS-Enquiry System will inform whether the Bill of Entry has been de-activated in the Indian Customs EDI System.

7.

The SMS-Enquiry System will inform whether the Bill of Entry has been assigned to First Appraisement Procedure and pending activation with the Appraiser after examination under First Appraisement.

8.

The SMS-Enquiry System will inform whether any query has been raised in respect of Bill of Entry and also transmit the text of query raised.

9.

The SMS-Enquiry System will provide inform inform whether any query has been raised in respect of Shipping Bill and also transmit the text of query raised.

10.

The SMS-Enquiry System will provide information for drawback documents such as amount of drawback sanctioned, drawback amount is sanctioned but withheld, sanctioned but not transferred to bank etc.

11.

The SMS-Enquiry System will inform whether Export Manifest has been filed by the Airlines with Customs and also informs that there is an error in the Export Manifest filed by the Airlines.

P.R. Chandrasekharan
Commissioner of Customs

 

Annexure

IMPORTS

A.    Messages related to Assessment and Examination of goods

 

Sr. No.

Status

Message

1

The Bill of Entry has been submitted and is pending assessment in the Appraising Group.

This Bill of Entry was filed at (time) on (date) and has been assigned to the Appraising Group (name) for assessment. Thank you.

2

After initial scrutiny and consequential processing the Bill of Entry is being assessed in the Appraising Group. (Cases of assessment after first check, re-assessment, reply to query etc.)

This Bill of Entry has been assigned to the Appraising Group (name) for assessment. Thank you.

 

3

The Bill of Entry is with Appraising Group for approval of amendment.

This Bill of Entry has been assigned to the Appraising Group (name) for approval of amendment. Thank you.

4

A query is raised during assessment in the Appraising Group or during examination in the shed.

A query has been raised against this Bill of Entry. The reply to the query is awaited. The query is "1................ 2................. Thank you.

5

Waiting for presentation of goods for examination in the shed.

This Bill of Entry has been assessed but the goods against this Bill of Entry have not yet been presented for examination. Thank you.

6

Waiting for presentation of goods for examination under First Appraisement Procedure in the shed.

This Bill of Entry has been processed for examination under First Appraisement Procedure but the goods against this Bill of Entry have not yet been presented for examination. Thank you.

7

The Bill of Entry is assessed, and goods presented for examination.

 

This Bill of Entry was assessed and the goods against this Bill of Entry have been presented and assigned for examination in the shed. Thank you.

8

The Bill of Entry is assessed and examination of goods is being conducted. The request for Green Channel is denied.

This Bill of Entry is assessed and the goods against this Bill of Entry have been presented and assigned for examination in the shed. The request for Green Channel has been denied. Thank you.

9

The Bill of Entry is assessed and clearance of goods is allowed under Green Channel procedure.

This Bill of Entry is assessed and the goods against this Bill of Entry have been presented and assigned for clearance in the shed under Green Channel procedure. Thank you.

10

The goods against this Bill of Entry are under examination in the shed before assessment (first appraisement).

The goods against this Bill of Entry have been presented in the shed and are awaiting examination under the First Appraisement Procedure. Thank you.

11

The Bill of Entry is being audited in the import shed.

The goods against this Bill of Entry have been examined on (date) at (time) Hrs and the document has been assigned to the Auditor in the Shed for auditing. Thank you.

12

The Bill of Entry is deactivated in the system for specific reasons.

The Assistant Commissioner of Customs group (name) has deactivated this Bill of Entry in the system. Kindly contact the Appraising Group (name).

13

The Bill of Entry is pending for activation with the Appraiser after First Check

This Bill of Entry is pending for activation with (Officer) after first appraisement procedure. Kindly contact the Appraising Group.

13

The Bill of Entry is pending for payment of duty.

The Bill of Entry was assessed at (time) Hrs on (date). It is awaiting the payment of customs duty. The duty amount is -------, Fine is........., Penalty is...........

14

The out-of-charge has been given to this Bill of Entry

This Bill of Entry has been given out of charge order by Customs at (time) Hrs on (date). Thank you.

15

The out-of-charge has not been given to this Bill of Entry.

The goods against this Bill of Entry have been examined at (time) Hrs on (date) and are awaiting the out of charge order. Thank you.

B.    Messages related to Prior Bill of Entry

Sr. No.

Status

Message

1

When the Prior Bill of Entry is assessed but not finalised.

The Import Manifest for this Prior Bill of Entry is not yet filed by the Airlines or the Master Airway Bill is not matching. Kindly approach your airline.

2

The number of packages in the Prior Bill of Entry don't match with the Import Manifest

The number of packages declared in this Bill of Entry is not matching with those in the manifest. Kindly amend the Bill of Entry or approach the airlines to correct the manifest. Thank you.

C.    Miscellaneous Messages

Sr. No.

Status

Message

1

The Bill of Entry number is not in the live database of Customs

The Status of this Bill of Entry is not available in the System. For more information, kindly contact the Enquiry Counter at Customs. Thank you.

EXPORTS

A.    Messages related to Assessment and Examination of Goods.

Sr. No.

Status

Message

1

The shipping bill is marked to the Asst. commissioner of Customs for assessment after submission.

This Shipping Bill filed at (time) Hrs on (date) and has been assigned to the Assistant Commissioner of Customs for assessment. Thank you.

1a

The shipping bill is marked to the Superintendent DEPB for assessment after submission.

This Shipping Bill filed at (time) Hrs on (date) and has been assigned to the Superintendent DEPB for assessment. Thank you.

1b

The shipping bill is marked to the Superintendent DEEC for assessment after submission.

This Shipping Bill filed at (time) Hrs on (date) and has been assigned to the Superintendent DEEC for assessment. Thank you.

2

The Shipping Bill is assessed by system but the goods have not been brought to export shed for examination by customs.

This Shipping Bill was filed at (time) Hrs on (date). The goods against this shipping bill have not yet been presented for examination. Thank you.

3

The Shipping Bill is assessed but the goods have not been brought to export shed for examination by customs.

This Shipping Bill was assessed at (time) Hrs on (date). The goods against this shipping bill have not yet been presented for examination. Thank you.

4

The shipping bill is marked to the Asst. commissioner of Customs for approval of query etc. by shed Superintendent.

The goods against this Shipping Bill have been registered for examination in the export shed at (time) Hrs on (date) and has been assigned to the Assistant Commissioner of Customs. Thank you.

5

The goods are under process of examination in the export shed by customs.

The goods against this shipping bill have been registered for examination at the Shed at (time) Hrs on (date) and have been assigned for examination in the shed. Thank you.

6

The query is raised during assessment or examination of Shipping Bill.

A query has been raised against this shipping bill. The reply to the query is awaited. The query is "1................ 2...............

Thank you.

7

The Shipping Bill is awaiting the approval of amendments.

 

This Shipping Bill is assigned to the Assistant Commissioner of Customs for approval of amendments.

 

B.    Messages related to Drawback Claim

Sr. No.

Status

Message

1

The Let Export Order has been given by the customs but the Export Manifest has not filed by the airline.

The goods against this shipping bill have been allowed clearance by the customs for export at (time) Hrs on (date). The Export Manifest from the airline is awaited. Thank you.

2

The Shipping Bill is being processed in the Drawback Department.

The drawback claim against this shipping bill is under consideration. Thank you

3

The query is raised during the processing of the drawback claim.

A query has been raised against this shipping bill while processing your drawback claim. The reply to the query is awaited. The query is "1.............. 2................... Thank you.

4

The drawback is sanctioned but the payment is withheld for specific reasons.

The drawback amount of Rs.--------- against this shipping bill has been sanctioned but your drawback payment is withheld. Kindly contact Additional Commissioner of Customs.

5

The drawback amount is sanctioned but not transferred to bank as yet.

The drawback amount of Rs. --------- against this Shipping Bill has been sanctioned on (date). A credit advice is under issue to the bank. Thank you.

6

The drawback amount is sanctioned and transferred to the Bank

The drawback amount of Rs. -------- against this Shipping Bill has been sanctioned and credited to your bank account on (date). Thank you.

C.    Messages related to Export Manifest

Sr. No.

Status

Message

1

The Let Export Order has been given by the customs but the Export Manifest has not filed by the airline.

The goods against this shipping bill have been allowed clearance by the customs for export at (time) Hrs on (date). The Export Manifest from the airline is awaited. Thank you.

2

There is mismatch in the total number of packages declared in Shipping Bills and the total number of packages mentioned in their Export Manifest.

The goods against this shipping bill have been allowed clearance by the customs for export at (time) Hrs on (date). There is an error in the Export Manifest filed by the airline against this shipping bill. Please approach your airline for rectification. Thank you.

D.    Export promotion schemes:

1.

The Shipping Bill is waiting for DEEC Log by the Exporter

The goods against this shipping bill have been allowed clearance by the customs for export at (time) Hrs on (date) and this Shipping Bill is waiting for DEEC Log by the exporter. Thank you.

2

 

The Shipping Bill is waiting for endorsement of the DEEC Licence.

The goods against this shipping bill have been allowed clearance by the customs for export at (time) Hrs on (date) and this Shipping Bill is waiting for endorsement of the DEEC Licence. Thank you.

E.    Miscellaneous Messages

Sr. No.

Status

Message

 

1

The Shipping Bill is cancelled in the system

This Shipping Bill has been cancelled. Thank you.

2

The processing of Shipping Bill is complete by customs.

The goods against this shipping bill have been allowed clearance by the customs for export at (time) Hrs on (date). Thank You.

3

The Shipping Bill doesn't exist in the live database.

The information against this shipping bill is not available in the live database of the system. Thank you.

9

When the Shipping Bill is found but its status is not available in the system.

The status of this Shipping Bill is not available in the system. For more information kindly contact the Enquiry Counter at customs. Thank you.