Circular No. 96/7/95-CX
dated 13/2/95
F.No. 267/9/95-CX-8
Government of India
Ministry of Finance
Department of Revenue
Central Board of Excise & Customs, New Delhi
Subject:    Instructions relating to issuance of invoice (s) under Rule 57G of Central Excise Rules

        Rule 57G of Central Excise Rules deals with the accounting procedure for the persons issuing invoices under Rule 57G. It is necessary that transactions relating to goods invoices under Rule 57G. It is necessary that transactions relating to goods on which Modvat Credit is to be availed of are smoothly carried out, however, the following basic parameters must be kept in view.

        The following instructions are issued relating to invoices under Rule 57G.

1.    Every person who intends to issue an invoice (s) under Rule 57G shall submit an applications in the proforma as at Annexure-I for the purpose of registration with the jurisdictional Range Superintendent of Central Excise.

2.    The jurisdictional Range Superintendent t after scrutiny of the application for registration shall grant a certificate of registration in the prescribed proforma as at Annexure II.

3.    The registered person will issue invoices under Rule 57G in respect of only those commodities for which declaration has been made in his application.

4.    Any change in godown or the office premises used or proposed to be used for storage has to be intimated and registered before the new premises can be so used.

5.    A godown can be either owned by the registered person, rented wholly or partially, leased from a private godown owner or public sector godown. There should, however, be a legal arrangement so as to enable verification of the premises as well as of the goods stored therein, by the Central Excise Officers.

6.    RG 23D registers should be maintained godown- wise if a registered person has more than one godown. Where a registered person has more than one godown in the same town, he will register himself with the Superintendent having jurisdiction over his business premises but shall give details of all his godowns. In the case of multi-collectorate towns such as Bombay and Calcutta he is also required to register himself with the Collectorates in case he has godown in more than one collectorate.

7.    Only one invoice book will be allowed to be used against one registration certificate.

8.    In respect of liquid and gaseous products transported in tankers, the condition of godown may not be insisted upon, provided these goods are delivered to be buyers from the same tanker in which they have been received.

9.    There are two situations relating to passing of Modvat Credit by a registered person. A registered person receives a consignment under Rule 52-A invoice from the manufacturer. He then issues invoices under Rule 57-G. In the second situation a registered person say 'X' receives a consignment from another registered person say 'Y' (or from any other person registered under Rule 174) on the strength of the invoice under Rule 57-G issued by registered person 'X'. This register person 'Y' then further issues invoices under Rule 57-G and so on.

10.    At the end of each month, a registered person is required to submit within 7 days of the succeeding month the following documents to be Range Superin- tendent. 11.    The Range Superintendent shall verify as follows:
1.    A registered person places an order on a manufacturer for supply and delivery of goods directly to a consumer and the goods are accordingly transported from the manufacturer's premises to the user's premises without being brought to the registered person's premises. In such a situation manufacturer will issue an invoice under Rule 52A. This invoice under Rule 52A will contain, in addition to the prescribed details including the consignee's name and address, mentioned therein, the registered person's name and address, on account of whose instructions the goods have been dispatched. The consignee in this case will be the end user. In such a situation the registered person's invoice is not repaired for avaliment of Modvat credit. The duplicate copy of the manufacturer's invoice under Rule 52A will serve as cover for transport and for avaliment of MODVAT by the end user.

2.    In case the goods have been consigned directly by the manufacturer to the consignee/ end user under the instructions of the registered person and the end user refuses to receive the goods, then the registered person could approach the Range Superintendent of the original consignee. The Range Superintendent on receipt of request from the registered person can divert the consignment to a new destination as requested by the registered person. The duplication and triplicate copy of the manufacturer's invoice will be endorsed by the Range Superintendent showing new destination.

3.    A registered person, say in Bombay, places an order on a manufacturer, say in Madras for supply of goods at Ahmedabad without being definite in advance as to who his buyer in or around Ahmedabad would be. The order has been placed in anticipation of the demand. The goods are delivered and stored in a godown. The registered person would be required to register himself at Ahmedabad and issued invoices under Rule 57G.


1.    An importer intends to issue an invoice under Rule 57G will also have to obtain Registration under Rule 174 of Central Excise Rules. He will make an application for registration with the Range Superintendent having jurisdiction over his office premises.

2.    The triplicate copy of the bill of entry will be used for the purpose of availing MODVAT by the user.

3.    Where an entire consignment is sold but from the docks/ bonded warehouse, the triplicate copy of the Bill of entry, duly signed and stamped be a proper officer of customs can be used for the purpose of availing MODVAT by the user. In such situation, the Privative Officer giving an out of charge order will also endorse/ attest the duplicate and triplicate copies of Bill of Entry giving therein details of the consignee. The triplicate copy of Bill of Entry will also serve as the covering transport document.

4.    If an imported consignment is being split for supplies to more than one buyer and the goods are being removed from the docks or from the bonded warehouse, the importer can issue invoices giving thereon details of the relevant Bill of Entry. The officer giving out-of-charge order will endorse the triplicate copy of Bill of Entry with the names and addresses of the consignees, the split quantities, value and duty on each such consignment and details of invoices. Duplicate copy of invoice issued by importer under Rule 57G duly endorsed by Preventive Officer will then be a MODVAT document as also a transport document.

5.    In respect of such split consignments as well as the consignments bought to his godown, he will as usual maintain RG 23D register and issue invoices.

6.    The importer in this case will also be required to submit to the Range Superintendent a photocopy of RG 23D register, triplicate copy of Bill of Entry indicating receipt of goods and the triplicate copies of all invoices issued under Rule 57G during the month within 10 days of the succeeding month.

7.    The Range superintendent shall verify all the triplicate copies of the invoices issued under Rule 57G by importer with the triplicate copy of the Bill of Entry indicating receipt of goods. He will deface the triplicate copy of the Bill of Entry with the words "NOT TO BE USED - MODVAT ALLOWED". However, when the entire consignment received against a particular Bill of Entry has not been sold, the Range Superintendent will endorse on the reverse of the Bill of Entry the details relating to total quantity received, quantity issued, total amount of duty available for the purpose of MODVAT, amount of duty for which modvatable invoices issued, amount of duty for which non-modvatable invoices issued and the balance amount of duty carried forward for the next month. When the Bill of Entry is fully utilised in the succeeding months, it will be defaced as above.

(I.P. Lal)
Deputy Secretary to the Government of India

Annexure I
Form R-1
Application for Registration for issuance of invoices under Rule 57G

The Superintendent of Central Excise


        I/ We _________________________ Son / Daughter(s) of (rule) residing at ___________________ hereby request that I/We ____________________ may be issued a registration certificate under rule 174 for the purpose indicated in the schedule. Other details required are also furnished in the schedule.

2.    I / We _____________________ agree to abide by all the provisions of Central Excise Rules, 1944 and any orders issued thereunder.

3.    I / We ........................................... declare that to the best of my/ our knowledge and belief the information furnished herein is true and complete.

Place :
Date :

Signature of the applicant
tear here _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Received an application for Registration from Ms. /Mr./ Smt. _______________________ Son / Daughter of ____________ for registration under rule 174.

Date :

Signature and Stamp of Range Superintendent
receiving the application.
            1.    Name and address of the persons applying for the registration :

            2.    Details of the office premises and godowns :

                   (In case of multi- collectorate places like Bombay and Calcutta, registration has to be with
                    the collectorates in cases of more than one godown situated in different collectorates).

            3.    Details of the company / firm.

                    (a)    Name and address :

                    (b)    Whether proprietary/ partnership/ Ltd. Company.

                    (c)    Income Tax No. / Nos.

                    (d)    Sales Tax No./ Nos.
                    (e)    Banker (s) name address.
                            (Details of Account No.)

            4.    Details in respect of each of the proprietors / partners / Directors of the company / firm including:

            5.    Sl. No.    Description of Excisable                     Tariff                                  Ramarks
                                 goods for which                                 Classification
                                 invoice under Rule 57G
                                 is to be issued.

Annexure II
Original (for applicant)
Duplicate (for Division)
Triplicate (for Range)
Registration Certificate
Sr. No.
Range :
Division :
Collectorate :
Registration Certificate to person issuing invoice under Rule 57G
(See Rule 174)
1.    _____________ of _______________ having undertaken to comply with the conditions prescribed in the Central Excise Rules, 1944 and any orders issued thereunder is hereby certified to have been registered with the Central Excise Department to undertake activities as detailed in the Schedule.

2.    Certificate is valid only for he premises and purposes specified in the Schedule and for no other purpose and premises.

3.    Registration certificates is not transferable.

4.    No correction in the certificate will be valid unless ordered and attested by a Superintendent of Central Excise.

5.    This certification shall remain valid till the holder carries on the activity for which a certificate has been issued or surrenders the certificate whichever is earlier.

6.    The grant of this certificate shall be without prejudice to the rights of any other person over the registered premises or purpose to which such person may be lawfully entitled.

1.    Name and address of the persons to whom the registration certificate has been granted :

2.    Address and specification of he business/ office and godown office and godown premises.
Description of excisable goods for which 
invoice under Rule 57G is to be issued
Place :
Signature of the Registering Authority
Date :
(Superintendent Central Excise)